The Employee Advisory Committee met January 16, 2014. Items that were included in the discussion included:
- An explanation of UDOT’s funding process
- Employee recognition program
- Market comparability adjustments
- Employee communication
Notes from the meeting are available below.
EAC January 2014 Summary
Information from previous meetings has also been posted on the blog.
First Meeting of the UDOT Employee Advisory Council
In August, I announced a number of changes the leadership team would be implementing to better recognize our employees and their concerns. Based on feedback from surveys and focus groups earlier this year, we understood that our employees felt we could improve on providing dialogue between employees and leadership.
As a result of what we heard, we have created an Employee Advisory Council (EAC), which includes representatives from every group and region who will meet with Shane Marshall and me each quarter. The EAC will provide a direct avenue for employees to share concerns, ideas and feedback with the leadership team.
The EAC met for the first time on Oct. 3, and based on the number of topics we discussed, we decided to increase the length of our meetings from one and a half hours to two. I am excited to hear so many ideas and topics from our employees that can help make our organization even better.
During our discussion, the EAC decided to make all our meeting minutes available here on the blog, so all employees can be aware of the issues and questions we address. Also available is the full roster of EAC members, so if you have a question or concern you can pass it along for discussion at our next meeting.
Some of the topics we discussed were:
- Employee Morale – Increase recognition for the good work being done by our employees.
- Performance Plans – Consider changing plans so supervisors can adequately rate those who exceed expectations.
- Performance Recognition – Promote and expand recognition program, which employees feel is not consistent or as robust as it could be.
- Outsourcing – Address the concern that the amount of work given to consultants threatens job security for UDOT employees. Employees will not lose jobs because of outsourcing.
- Policy Explanations – Provide information about the reason(s) for policy changes instead of just announcing that change has occurred.
- Market Comparability Adjustments (MCAs) – Give more background and context with the annual MCA report from Human Resources so it is easier to understand.
- Employee Communication – Improve communication by offering more one-on-one access to the leadership team, for example by conducting regular visits to maintenance.
These are just highlights, but more detailed notes are available in the minutes. I encourage you to download and read the more detailed version for this meeting and those that follow. The next meeting has been scheduled for January, and all employees will receive an email from me as soon as those minutes are available.
We hope that all employees will engage the EAC and take part in our continual effort to improve as an organization. I look forward to hearing from you!
Employee Advisory Council Roster
October 2013 EAC Minutes
Carlos and Shane took time to speak to all of the Annual Conference attendees during the general session on Wednesday. The director and deputy director speeches have always been one of the most important parts of the conference. This is a chance for them to set a direction and energize us for the coming year and to let us know how we’ve been doing.
Carlos was first up and took us through the process he went through applying for the job as executive director. It was a multi-step process that led to a great life lesson we can all learn from. The process, or journey, itself was the important part. This gave him time to reflect and plan for UDOT’s future. Without that time, he admitted, things would be very different. The end result was the vision document we wrote about back in August. He also explained that his job is not to be the one with all the ideas but instead to provide an environment for employees to come up with, and implement, innovations that will improve how we do business. And, he’ll be right there in front, cheering us on and doing what he can to help.
Shane was up next and gave us a brief introduction of himself, shared some of the results from the annual survey and employee interviews and explained a few areas we need to improve in. Coincidentally several of the concern areas the survey and employees brought up are also part of Carlos’ vision. The big one though was transparency. The public felt this was an area we needed to improve and employee interviews echoed.
Another concern that was brought up was a need to improve communication between senior leaders and employees. To help with this an advisory committee has been formed and the first meeting has taken place. The Employee Advisory Council (EAC) will meet quarterly and Shane asked that any concerns be taken to one of the members for discussion at their next meeting.
Shane also took a minute during his presentation to clear up a rumor that has been floating around. He reassured employees that their jobs are not in jeopardy due to privatization and asked station supervisors to take that message back to their sheds.
Shane wrapped up the general session by thanking everyone and expressing his excitement and optimism for the upcoming year.