Category Archives: Public Responsiveness

Local Eagle Scout supports IMT Teddy Bear program

When Clark Fox decided to collect stuffed animals for his Eagle Project,  he was totally surprised with the result. The high school junior from Riverton, Utah collected roughly 600 stuffed animals, which were then given to UDOT’s Incident Management Team, the Utah Highway Patrol, and various homeless shelters for distribution to children who find themselves in traumatic situations.  He delivered the animals to the Traffic Operations Center in December and was thanked on behalf of the organizations that will receive the stuffed animals.

Jeff Reynolds, the Roadway Safety Manager and first responder from the IMT department, told Clark stories of the happiness, joy and calming effect he sees firsthand when the stuffed animals are given to children after an incident on the highway.

Clark and his family were then given a tour of the TOC by Wayne Jager to show all the areas that the TOC covers. Clark has a love of “robotics”, so maybe someday we’ll see Clark back at UDOT working on a drone project in the future.

L-R: somebody, IMT manager Jeff Reynolds, Clark Fox, ___ and TOC Director Rob Clayton pose after Fox delivered hundreds of stuffed animals to the IMT for distribution

L-R: Richard Shelley, IMT manager Jeff Reynolds, Clark Fox, Clark’s mom, and TOC Director Rob Clayton pose after Fox delivered hundreds of stuffed animals to the IMT for distribution

This post was written by Richard Shelley of the UDOT Traffic Operations Center.

Don’t get run over by a GRAMA

During this time of year, when we hear the word “GRAMA,” it is usually followed by the words: “got run over by a reindeer.”

But not for Brandi Trujillo.

Brandi is a member of UDOT’s risk management team. Part of her assignment is to respond to requests for information, documents and materials made through Utah’s Government Records Access and Management Act – otherwise known as GRAMA requests. And those requests come in at a rate of about two requests per working day – even during the holidays.

“The law is designed to give everyone – from the media to business and political interests to everyday citizens – access to public records,” Brandi said. “We do the public’s work with public money, and it’s the public’s right to know how and why we spend it.”

As a state agency, Brandi said, responding to these requests is not just a matter of law. “UDOT has identified transparency as one of our primary emphasis areas,” she said. “We really believe in that. So responding to these requests is important to us as a matter of principle, not just because we are required to do it.”

Grama Coordinator Brandi Trujillo processes GRAMA requests from her office.

Grama Coordinator Brandi Trujillo

Because UDOT intends to respond appropriately to GRAMA requests, UDOT’s attorneys feel it is important that employees understand what kinds of records are subject to GRAMA scrutiny. Renee Spooner, who is an assistant Attorney General for the state of Utah and is assigned specifically to work with UDOT, said those records include:

  • Work product created in the course of employment
  • Email correspondence and written communication
  • Books
  • Letters
  • Documents
  • Papers
  • Maps
  • Plans
  • Photographs
  • Films
  • Cards
  • Tapes
  • Recordings
  • Electronic data

“Generally,” Spooner said, “the only protected documents are attorney work product and attorney/client communication. Everything else is fair game, regardless of its physical form or characteristics. So it is probably a good idea to remind employees to be sure that the language they use in all of these public records is appropriate, accurate and professional. You never know when a document, map or email you create may become part of a GRAMA request, legal case or news story.”

And nobody wants to get run over by a GRAMA.

Grama Coordinator Brandi Trujillo

All UDOT GRAMA requests are handled at Brandi’s office