UDOT University is a collective effort to bring all training offered at the department under one organizational umbrella.
The public face of UDOT U is a website, but the organization represents all of UDOT, with over forty people working together to create an inventory of existing training and also expand opportunities. Richard Murdock, UDOT University Administrative Vice President, says organizers are not looking to take over training functions from agency divisions, just create a clearinghouse of opportunity so employees can look across disciplines to find what they need. UDOT U Provost Richard Manser says the effort will make training at UDOT more systematic, organized and easier to find.
UDOT U is organized and operated similar to a regular university with five colleges, 32 schools, a course catalog, registration and a calendar. Although UDOT U is still in the development stage, with over 400 potential courses, enough is offered there to take a good look. Topic wise, “we cover just about anything the dept does,” says Murdock. UDOT is one of only 5 departments of transportation in the United States organizing training in a similar way.
A good example
Training has long been a main focus at UDOT; many divisions have developed comprehensive training programs, much offered on-the-job, to meet specific needs. For example, UDOT’s Transportation Education Program is an excellent and nationally known program and Murdock hopes the TEP can be used as a template for other UDOT U training opportunities.
The TEP prepares Transportation Technicians to perform maintenance and construction tasks – many move back and forth between maintenance and construction by driving a snow plow in the winter and working in a construction spring through fall. Skills needed for the job include operating front loaders and road sweepers, repairing safety features like guardrail and road delineation markers and gathering and testing construction materials.
The TEP makes use of a wide variety of community based and in-house training opportunities. For example, the Salt Lake Community College teaches Math and in house experts teach how to collect materials for inspection and testing. The TEP has prepared hundreds of workers to perform the core duties, allowing UDOT to use people-power effectively and efficiently throughout the year.
UDOT U’s future
More courses will be added to UDOT U soon; by July 1 2012, each of the colleges will add 32 new courses. Eight presentations from the last UDOT Annual Conference are also online now, and next year, more sessions will be offered.
Another goal according to Manser is to “have a ladder or a flow chart for every position title at UDOT.” Defining a training “pathway” for each position will promote the development of competency and help employees maintain expertise.
Online access to records is in the works. Murdock and others are working with the Utah Department of Human Resources Management to piggyback on their record keeping system. That way, students can check records online to produce proof of required training or supervisors can see what training employees have taken.
Murdock is looking forward to improving UDOT U by expanding training opportunities and website functionality. He wants all employees and others who work with UDOT to be aware of UDOT U, visit the site and see what is offered there. Manser says with improvements, the system will be easier to use, and more people will access it. “The system is going to grow and get better.”